Back Office Solutions

Fee Processing

Regardless of a fee program’s specifics, our automated processing system eases the burden of administration from the advisor.

Trust Company of America assists in management fee processing with a flexible, effortless tool. Fee schedules can be stepped, tiered, or flat; calculations may be based on the account’s period-end market value or average daily balance; billings may be in advance of service or in arrears and may be pro-rated; and fees may be applied at the individual account or household level. Our system assesses the fees, runs a report, presents it to the advisor for review, and upon approval, sweeps cash from client accounts when funds are available. Funds may then be distributed to the investment advisor via check or wire.

Periodic Statements: Generation and Mailing

Trust Company offers customizable client statement generation and mailing services on a quarterly basis (monthly statements are available for an additional fee).

Displayed information may include:

• A detailed summary of activity including all transactions, cost basis (if desired), final value, and change in market value
• Managed assets information, segregated by strategy, with cost basis and percentage of portfolio information
• An optional asset allocation chart
• Optional performance results
• Non-managed assets
• Non-traditional assets
• Management fee computation and if desired, SEC required pre-notification services
• Custody fee assessment and collection details

Our system provides for pre-distribution review by the advisor and allows for multiple recipients.

Systematic Contributions and Distributions

Trust Company seamlessly processes automatic incoming and outgoing client funds, allowing advisors to keep focused on managing assets and growing their business. To that end, our TCAdvisor II platform contains features such as the ability to identify and promptly invest new contributions; the ability to identify when to liquidate holdings to facilitate distributions; and the ability for the advisor to indicate which funds or investment strategies will receive new deposits and which will fund distributions.

Tax Processing, Filing and Reporting

Trust Company handles tax administration responsibilities, including processing, filing, and reporting, at the state and federal level as required.

Custom Account Management Reporting

Through the TCAdvisor II platform, advisors may run an endless array of reports, ranging from standardized formats to fully customized documents. Featuring real-time information on trading activities, fee reconciliation, tax reporting, and registration records, reports may be generated on a client, group, or strategy basis, quickly and easily.

Historical Reporting

TCAdvisor II provides quick and easy access to large volumes of historical information. Using any specified date range, advisors may build standard or customized reports featuring information such as account positions, transactions, period-to-date distributions and contributions, sources of earnings, fees, tax information, and trade orders essentially at the touch of a button. Sorting and filtering functionalities further enhance the ability to highlight specific data, while tax forms and historical statements mirror the actual forms received by clients.

Performance Reporting

Our reporting software allows for performance calculations across multiple time periods and utilizes real-time data. The scope of each report may also be modified to encompass single accounts or entire portfolios, even including assets not under management. In 401(k) plans, reporting may be run for participants or the entire plan.

Consolidated Investments

As an independent custodian, Trust Company provides safekeeping for a wide variety of assets, including non-managed and non-traditional investments. To help provide a thorough picture of an individual’s financial standing, we incorporate such holdings into client statements, segregated from managed assets.